• Admission Analysis
• Resident Information
• Clinical
• Quality Assurance
• Billing
• Ancillary Tracking
• Smart Charting

• Payroll
• Accounts Payable
• General Ledger
• Trust Funds
• Financial Management
• Corporate Office

General Features

• Designed and built to integrate with Resident Information, Clinical, Billing, and Ancillary Tracking - this provides real-time updates of related cost & revenue elements with one-time entry.
• Accurately forecast cost and revenues for potential residents before you admit them.
• Uniquely designed for fast input without sacrificing results.
• Identify & market to your key referral sources - determine who is sending you the best candidates.
• Access and communicate facility resource requirements for admission candidates before they arrive.

Pre-Admission Costing and Much More!

• Calculate RUGs scores using a mini-assessment tool that is fast and easy to complete - the system calculates either Medicare or Medicaid revenues based upon the candidate's accounts receivable type.
• After costing a candidate at their current condition, you can look forward 28 days to reflect any strategic changes in status.
• Simple point & click entries allow you to post costs on the days they actually occur - as opposed to a meaningless "flat daily average" amount.
• Our unique "Supply Bundle" concept allows you to build standard kits of supplies - these kits can then be assigned to a candidate with a single entry - it's both fast & accurate.
• Supply Bundles can be linked to specific assessment responses & automatically assigned to the candidate.
• Use furnished CMS's labor costing tables or completely customize with your own facility-specific data.
• Costing results are displayed graphically and segregated by major cost categories: Routine Services, Therapy, Pharmacy, Lab, Supplies and Equipment.
• Drill Down within any category to see the details.
• After the automatic calculations, you can still make adjustments as needed to "tweak" any special requirements of candidates.
• Adjust and recalculate your findings to analyze various "what if" scenarios.
• The system graphs cost vs. revenue very accurately over a 28-day period & shows the profitability day by day.
• Print details of any candidate's calculations for complete off-line analysis/approval by administrative personnel.

This Tool Goes With You!

• Take the pre-admission tool to the Discharge Planner's office, and assess the candidate on the spot.
• Current facility information like: available beds, roommate gender and census by accounts receivable type, all goes with you - much more sophistication than other pre-admission software packages.

Draw the Best Residents

• Effective marketing tools give you a leg up on other facilities - manage both your referral sources and your potential candidates.
• This product shows you the quality of referrals that come from each source & pinpoints your marketing efforts toward the most profitable referral sources.
• The system automatically tracks the ratio of actual admissions to the number of referrals from each source - you'll know which referral source supplies the best candidates.
• The system tracks the number of referrals from each source over time so you can spot trends (up or down) and act upon them promptly.
• The system keeps track of why potential candidates are not admitted - the data can lead you to more effective marketing efforts.
• No more "sticky notes" to keep up with your contacts (discharge planners, etc.) - Develop a complete referral source library with individual contact names, titles, and special notes.
  

• The demographic hub shared by all resident-related modules - core information for:
  • Billing
• Clinical
• Claims
• Insurance
• Trust Funds
• Enter data once in this module, and each resident module can access it without any re-keying
• Accurate census tracking including histories of case mix groups, AR types and bed occupancy
• Tracks available Medicare days and automatically transfers the resident to the subsequent AR type when the maximum is reached
• Admission/discharge tracking including where the resident came from and went to
• Free ICD-9 library with over 15,000 entries included in the package
• Comprehensive Face Sheet form that is highly readable and yet packed with relevant resident information
• CMS 672 and 802 forms print on demand and on plain paper - includes a detail listing showing individual residents included in each Form 672 grouping
• Unlimited user defined follow-up reminders, including automatic date setting for standard procedures, lab work, etc.
• Complete Service Provider Directory with contact names and phone numbers for each resident's selected providers (e.g. hospital, pharmacy, podiatrist, funeral home, etc.)
• Create and track an unlimited number of your own data elements
• Room assignment library identifies Medicare certified beds and other room-specific flags
  

• Visually intuitive screen layouts with no mysterious codes or special keys for clinicians to learn
• Optional drug database including NDC codes, generics and patient education
• Run this software stand-alone or completely integrated with other powerful LTC modules

• Weight change alerts to warn of changes outside acceptable norms
• Resident condition indexing to reveal developing changes
• Historical MDS change analysis pinpoints potential areas for quality improvement
• Links to JCAHO-approved "Performance Measurement Systems"

• Automatic MDS scheduling insures that time-sensitive assessments are not missed
• American HealthTech's exclusive "Smart RAPs" feature provides more individualized information to simplify the clinician's task of "working the RAP"
• Instant Case Mix Calculation for both Medicare and Medicaid
• Self-editing MDS with logic checks and state-compliant Electronic Submission
• Access rights can be assigned to each user by MDS section for interdisciplinary input
• Prior MDS history pulls forward so clinicians can focus only on changes
• At-a-glance completion status to identify incomplete sections for any open MDS
• Optional bedside assessment entry with real-time uplink of information to the facility's server

• Guided point-and-click care plans from an industry recognized library
• Full resident individualization capabilities
• Care plan-driven ADLs automatically transfer to ADL record for charting

• Highly customizable ADL sheets, MARs and Physicians Orders
• Laser-generated Face Sheets, Physicians' Orders, MARs and ADL formats on plain paper
• Automatically calculated "x-out's" on MARs to facilitate accurate drug dispensing
  

• Monitor overall trends in quality for the facility
• Automatically spot and assess high risk residents
• Be prepared before the Surveyors arrive
• Rectify incidents before expensive, high-profile negligence litigation occurs
• Automate the infection control regimen

• Identify & score at-risk residents in six key areas:
  • Dehydration Risk
  • Contracture Risk
  • Bowel & Bladder Training
  • Risk for Falls
  • Pressure Sore Potential
  • Nutritional Risk
• Populate assessment information from the latest MDS automatically
• Monitor historical results for improvement over time
• Risk assessment instruments are simple to input and are scored automatically
• Tube Feeding Analysis Worksheet compares recommended calorie, protein and fluid intake with actual intake and allows "what-if" calculations to show the effect of possible regimen changes
• Catheter Justification Worksheet imports latest MDS answers and relevant Survey F-tags to create a validation for an indwelling catheter
• Automated follow-ups for catheter reviews
• Generate a 72-hour B&B Patterning Worksheet to facilitate record keeping for affected residents

• Enhanced Facility QI Profile includes Admission & OMRA assessments and will allow facility comparisons for chains
• Resident Level QIs provide resident-specific details for each QI domain
• Residents by QI Domain groups residents under each of the 24 domain sub-categories

• Perform your own "pre-survey" based upon the Federal Tag Guidelines and Investigative Survey Protocols
• Specific Audit Worksheets in 7 key areas are populated from MDS, QI and CMS 802 information:
  • Pressure Sores
  • Tube Feedings
  • Bladder Incontinence
  • Range of Motion
  • Indwelling Catheters
  • Weight Loss
  • Hydration
• Allows facility staff to pinpoint resident QI reviews that surveyors will most likely investigate

• Automate infection tracking to analyze trends and develop interventions
• Document and categorize easily from consistent drop-down selections
• Infection Control Log can be sorted and filtered to simplify trend research
• Automated follow-up reminders ensure adherence to intervention protocols
• Separate security access to provide resident privacy for HIV, etc.

• Provide a consistent logging format to record all types of incidents and monitor follow-up actions
• Separate reporting for resident, employee and visitor incidents
• Document and categorize easily from consistent drop-down selections
• Built-in witness statements
• Incident Log can be sorted and filtered to simplify trend research and to monitor timely resolution of follow up activities
  

General Features

• Fully redesigned to accommodate PPS and other case mix billing methodologies.
• The census-driven billing structure eliminates posting errors and executes automatic AR type changes at a specified effective date
• Post receipts and other billing transactions in a future billing period before closing the current one
• Charge code setup accommodates both revenue and cost for each item to accumulate after-the-fact cost accounting data
• Interim revenue forecasts can be run at any time
• The system tracks Medicare Part B therapy caps and provides accurate accounting after each cap is reached
• Special types of billing are addressed to cover the full gamut of the post-acute continuum of care such as retirement communities, out patient programs, and sub-acute episodic (DRG type) billing

Charges

• Room & board and repetitive ancillaries are billed automatically each month - including status changes during the month
• American HealthTech's exclusive closing methodology allows for two separate closings: an early close for producing resident statements and a later close to complete the accounting period - AND the system automatically reconciles the two closings!

Receipt Posting

• Post receipts to a specified claim, a month of service, to the oldest balance or even to individual open items - a posting method can be assigned to match each payer's remittance method
• Receipts can post as a batch, with repetitive entries keyed only once
• The system keeps a running total to tie receipts to an intermediary's check and to the total bank deposit

Billing Adjustments

• The best prior month adjustment process in the business - bar none!
• Global rate adjustments find and adjust every affected resident automatically
• A complete audit trail is maintained of any adjusted billings or census status

Collections

• Up-to-the-minute aging allows for confident collection activities
• American HealthTech's exclusive Delinquent Account Worksheet provides everything needed for effective collection activities in a single report!
• On-screen account inquiry displays transactions for easy research

Electronic Claim Submission

• Complete UB-92 and Form 1500 claim form processing accommodates HIPPS codes and line item billing requirements
• Claims are generated from existing resident billing data which eliminates duplicate data entry and produces cleaner claims
• Unique state claim formats and procedures are kept up-to-date by our staff of industry experts
  

Ancillary Tracking
Therapy Management

• Save thousands each year! Optimizes rehab reimbursement by automatically suggesting the best ARD within the MDS window. You don't miss any reimbursement opportunities!
• Improves cash flow. Billing is accurate and faster. Transfers your therapy log quickly without re-keying a stroke!
• Converts therapy minutes to units by AR type. We've sorted out the rules and made the tough calculations so you can accurately bill for all possible therapy dispensing scenarios!

• Don't worry about DAVE. Dispensed therapies are recorded electronically and become the foundation for billing information and MDS answers - your data is always consistent!
• Completes "Section P" of the MDS automatically. Completes "Section T" for newly admitted Medicare residents when applicable
• Informative input screens update physicians' orders and display treatment plan, goals, procedures and progress notes
• Treatment plans, service entries and summary progress notes are stored permanently in retrievable electronic format - the beginnings of an EHR

• Tracks therapist productivity and non-billable time - great management tool whether using contract therapists or your own in-house team
• Analyzes dispensed services so you can better plan your staffing needs
• Numerous reporting features put information at your fingertips

Easy to Use

• Built specifically to integrate with all LTC modules - eliminates duplicate keying, inconsistent entries and the need to build interfaces or bridges
• Select from a variety of input devices. Therapists can use real-time, wireless hand-held Pocket PCs, wall-mounted touch screens, laptops or traditional "wired" work stations
• Includes library of HCPCS codes that allows for quick and easy reference
• Security features help you maintain HIPAA compliance
  

Ancillary Tracking
Supplies

• Simple hand held device with built-in bar code scanner enables you to track supplies in the supply room or at the resident's bedside
• Allows more effective negotiations with vendors using actual item histories
• Sets up multiple inventory locations to track floor stock at each nurses' station
• Provides true usage and costing history for more accurate budgeting
• Produces inventory valuation reports for asset posting
• Groups items by "categories" for faster look ups

• Creates a usage audit to compare against the resident's physicians' orders
• Captures charges accurately - right at the point of service
• Eliminates being held hostage by vendor-supplied inventory tracking software
• Pinpoints where lost charges are occurring - compares dispensing patterns between employees and dispensing locations
• Eliminates the month-end logjam of posting ancillary charges
• Eliminates "stock outs" and costly stopgap purchases with automated reorder reminders
• Captures "no bill" items and services without distorting revenues
• Tracks historical usage by item and by resident for easy research
• Cross-references your inventory ID number and the vendor's inventory ID number
• Controls dispensing, ordering, receiving, transfers and adjustments
  

Daily Care

• Automates the flow of daily care tasks and corresponding data capture tailored specifically for each caregiver role.
• Passes ADL and other related information directly to the assessment.
• Gives nursing administration a dashboard view to monitor activities for the entire staff and highlights tasks that are past due.

Assessments and Therapy Tracker

• Calculates the optimum ARD date for the best RUG score during the look back period and automatically suggests the best date for the MDS.
• Provides more oversight and control over therapy expenses than ever before. Tracks your facility's scheduled and past due therapies and creates a therapy log that can be filtered and sorted instantly.

eMARS

• Creates a real-time electronic MAR.
• Automates and coordinates the entire drug dispensing process.
• Provides automated alerts for drug allergies, adverse interactions and incorrect dosage.

Smart Notes

• Enhances our existing free text notes by adding Smart Notes.
• Builds notes automatically based on collected data to ensure important information isn't omitted.
• Provides consistent documentation among all care givers.
• Reduces time to record notes while greatly improving their accuracy.

Plus much, much more!

Smart Charting is being released in progressive phases. Please check with your representative to determine if all functionality is shipping currently.

• Full labor distribution (including managed care & Medicare distinct part breakdowns) transfers directly to the general ledger
• Download capabilities provide links with most major time & attendance systems - special additional automated features exist with our partners at Simplex
• Performance against staffing budget is available every pay period to monitor this crucial area of controllable costs
• Payroll costs are expressed in a variety of ways including combining them with census data for per patient-day costs
• Employee Turnover Analysis tracks the potential for a negative effect on your bottom line
• Scheduled salary reviews as well as annual physicals, periodic license renewals, etc., can be easily monitored
• Flexible and comprehensive benefit accrual tables are built to fit your facility's policy
• Bi-weekly payrolls create automatic general ledger accrual and reversing entries each month
• Temporary recurring deductions - even garnishments - can be set to automatically stop when a specified ceiling is reached
• Staffing budget entries are inserted automatically into the operating budget with no re-keying
• Automatic calculation of pay, taxes, and benefits helps avoid math errors
• Withholding tax rate changes (local or federal) can be made without programmer intervention
  
  

General Features

• Standard payment terms can be set on a vendor-by-vendor basis or facility wide - invoices are paid automatically according to the standard terms, or individual due dates can be modified as needed
• American HealthTech's exclusive check selection feature allows you to select invoices for a particular check run, by due date or by total dollar amount available for that run - you can even eliminate a single disputed invoice from that check run without affecting the remaining invoices
• A unique Month-to-Date Payables Analysis can be run at any time during the month to check current spending patterns against budget
• The Cash Requirements report forecasts upcoming cash needs
• Fixed payment schedules can be set up in one session for automatic booking and payment in future accounting periods
• Vendor spending history is maintained to assist in research and in price negotiations
• Expenses from a single invoice or manual check can be allocated to multiple facilities in corporate office environment
• Easy GL account searches reduce miscoding of expenses
• If a vendor's expenses are coded mostly to a single GL account, that account can be displayed automatically for each invoice
• 1099 forms are generated automatically
• Multiple bank accounts can be accommodated with their own check registers
  
  

• Ultimate flexibility is available in formatting financial statements - even "mini" financial statements can be created for a sub-set of accounts (e.g. Medicare Unit or Sub-acute unit, etc.)
• Per-patient-day costs and resident-mix trends are presented in industry-specific formats
• Instant account inquiry provides a quick look at the details posted to a particular account
• Trends in key financial ratios (current ratio, days in receivables, etc.) are tracked month-to-month
• Previous year's information can be maintained for audit without jeopardizing the current year's activity - great year-end tools are provided to facilitate the audit
• Operating budget entries can be made by monthly dollar amount or per-patient-day amount - and multiple budgets can be maintained to accommodate census or resident mix fluctuations
• Journal entries can be set up to reverse automatically in a subsequent month
• Recurring journal entries can be stored and entered automatically by the system - an additional option is available to retain fixed amounts or to enter variable amounts each month
  

General Features

• Automatic interest allocation with the option to exclude residents with minor balances
• Automatic reminder when a resident's balance approaches the maximum allowed by Medicaid with a custom statement message to the responsible party
• Instant updates prevent overspending of resident's balance
• Table driven transaction descriptions expedite research
• Reference numbers for each receipt, check or cash withdrawal ticket provide a solid audit trail
• Trust Fund Trial Balance gives a cumulative fund balance for any time period and can be run in alignment with the bank account cycle to assist in reconciliation
• Automated Form 1099 generation for interest income
• Limited security access (required by accepted auditing principals) is enforced by separating the Trust Fund module from the Billing module
• Trust Fund Statements can be generated for an individual or in groups; and
• Plain paper reduces cost of Trust Fund Statements
  

• The Daily Cash Management component synchronizes all cash-related transactions (payroll, disbursements, cash receipts, reconciling items and general ledger entries that affect cash) to give an up-to-the-minute cash balance
• The Bank Reconciliation component creates an outstanding checks list for each of the facility's bank accounts and offers an automated proof of cash to reconcile the bank account to the general ledger balance

General Features

• Multi-facility operators can produce consolidated financial statements and comparative operating statistics among their facilities
• Consolidated financial statements can be run for any combination of facilities such as state or regional breakdowns
• Predetermined tolerances can be set for facility budget overruns - an exception list shows only budget items that exceed tolerances and serves as a communications tool for administrator explanations
• Centralized bank account information is automatically transferred from individual facilities to corporate office books through inter-company accounts